“Contact Care Home Activity Director” Script

Search online for “Care Facilities and Nursing Homes Near Me.” Many facility websites include direct contact information for their Activities Director.

Here is a sample script to guide your conversation when calling:

You: Hello, may I speak with your Activities Director?

Receptionist: Yes, one moment.

Activities Director (A.D.): Hello, this is [name].

You: Hello, my name is ___________, and I am with Contagious Joy. I have a group of youth who would love to come to your facility and perform a drama program at no charge.

A.D.: That sounds wonderful. What kind of program is it?

You: Contagious Joy is a non-profit organization that brings the joy of Jesus to care facilities through plays, skits, and songs.

A.D.: How long is the program?

You: The program lasts about one hour. If possible, we would also love a little time afterward to mingle and get to know your residents. Do you have availability on [date and time]?

A.D.: Yes, that date and time will work.
Or: That date is not available, but [alternate date/time] is open.

You: Wonderful! We will have approximately [##] youth participating. Where would be the best place to perform the program?

A.D.: We typically hold programs in our activities room or ____________.

You: Are there microphones or sound equipment available that we could use?

A.D.: Yes, we can have that set up for you.
Or: No, we do not have sound equipment available.

(If sound equipment is unavailable, you may want to bring a Bluetooth speaker and microphones.)

You: Would it be possible to have one or two small tables for props? It would also be helpful to have [#] chairs available for props and for the children to sit on when they are not acting. (These requests are optional.)

A.D.: Yes, we can have those ready for you when you arrive.

You: Thank you! How do you usually inform residents about special activities?

A.D.: We will add it to our calendar and post it on our activities board.

You: Do you have separate activities for memory care residents?

A.D.: Yes.

You: Would it be possible to perform the same program for them either before or afterward?

A.D.: There is a separate Activities Director for our memory care unit. Their name is ___________.

You: Wonderful. What is your email address? I would like to send a confirmation with the date, time, and a short description of the program that you can share with your residents.

A.D.: My email address is ________________.

You: Thank you so much. My name is ____________, and our organization is called Contagious Joy. Feel free to visit our website at Contagious Joy. My phone number is _____________. We look forward to meeting you on [date and time].

If You Reach Voicemail

You can leave a message like this:

“Hello, my name is ___________, and I am with Contagious Joy. We would love to bring children to your facility to perform a drama program for your residents at no charge. Please give me a call when you have a chance. In the meantime, you can learn more about us at Contagious Joy. My phone number is ______________. Thank you!”

Sample Email Script

Hello [Activities Director’s Name],

My name is ___________, and I am with Contagious Joy, a ministry that brings the joy of Jesus to care facilities through drama programs, plays, skits, and songs.

We would love to bring a group of children to your facility to perform a drama program for your residents on [date and time]. Do you currently have availability on your activities calendar?

You can learn more about our ministry at https://www.contagiousjoynow.org. Please feel free to contact me with any questions by phone or email.

Thank you for your time and consideration. We would love the opportunity to serve your residents.

Sincerely,
[Your Name]
[Your Phone Number]

Hello [Activities Director],

It was wonderful speaking with you. We are looking forward to visiting you and your residents on [date and time].

For our performance, we will need the following items available, if possible:

• 1 small table
• 8 chairs
• 1 extra microphone (if available)

Thank you so much for your help and hospitality. We are excited to spend time with your residents and share this special program with them.

Consent to Photograph:
By allowing Contagious Joy to perform at your facility, you grant permission for photographs and/or videos to be taken of residents and children together during the event. These images may be used for public relations, presentations, promotional materials, and to help others better understand the contagious joy of Jesus.

If photography or video recording is a concern for your facility or any residents, please let us know in advance so we can honor those requests. Please note that no compensation will be provided for the use of photographs or videos.

Thank you again! We look forward to seeing you soon.

Blessings,
[Your Name]
Contagious Joy
Contagious Joy

Day-of Program Tips

• Before you go, pray: “God, help me show Your love today. In Jesus’ name, Amen.”
• Let youth help pray.
• A touch on the shoulder or hands is especially important for memory care residents.
• Expect mistakes and keep a sense of humor.
• If things feel overwhelming, stop and pray.
• Keep props simple.
• Bring a flower for your child to give each resident.
• If possible, repeat the program at another nursing home the same day.

The impact on youth grows even stronger through repeat performances at additional care homes on the same day or in the following days. While the program is still fresh in their minds and the joy is still in their hearts, their comfort level increases. Over time, you will often see youth naturally begin reaching out to residents on their own.